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Texas A&M University students and employees have access to a Zoom Pro Account. This software gives you the ability to:

  • Host online classes or meetings
  • Attend class or meetings remotely
  • Meet with classmates or co-workers for projects/assignments
  • Receive online mentoring
  • Share screen content and live chat during class/meetings

Getting Started with Zoom Guide The following is a checklist when scheduling or joining a Zoom Meeting. To get started, go to the TAMU Zoom website. For more details about your account, consult this website: Zoom Videoconferencing

Important Updates 

NOTE: To report technical issues with your Zoom account, please send an email at


The following is a checklist when scheduling or joining a Zoom Meeting (Checklist (PDF)

Before Meeting Start Meeting
  • Download App
  • Log in
  • Schedule Meeting 
  • Breakout rooms (pre-assigning)
  • Sending Zoom invitations
  • Virtual Backgrounds
  • Recordings
  • Test audio & video

During Meeting

After Meeting
  • Starting breakout rooms 
  • Q&A using Chat
  • Share slides or screen
  • End Meeting 
  • Retrieve recording
  • Share recording
  • Attendance and polls reports

Click on the boxes below to read more information about Zoom Meetings.

To learn how to use Zoom in Canvas, please consult this page: Zoom and Canvas

Download and Install App

Download and install the Zoom App (Outlook, iOS, OS or Windows, Android)- TAMU Zoom website

Create an account

Go to same website and login with your NetID credentials

Login with NetID

Podium or personal computer: 

  • Go to the  TAMU Zoom website and log in with NetID.
  • Open Zoom App and log in using the SSO option, then use your NetID credentials and type tamu.  This will make sure that you are the host for your meetings. 

SPH Podium  computers:

  • Go to the  TAMU Zoom website and log in with NetID; it will prompt you to open the App.
Schedule meeting
  • Name your meeting.
  • Set a time for the meeting (by default, Zoom has a one-hour setting).
  • If you don’t need participants to have video, turn off the setting.
  • Audio- select the telephone and computer audio option.  

Advanced options:

  • It is suggested to record automatically on the cloud (recordings are limited to storage space and time).
  • Set an alternative host (this person will be allowed to start meeting, in case the host is late or absent).


Go to and enable the “Registration”. This allows you to generate an attendance report.


Authenticating Students and attendees

  • Only authenticated users can join meetings
  • For Authentication configuration, type Sign in with your NetID
  • You can require a password when schedule new meeting
Pre-assigning students in breakout rooms

You can distribute your students in different breakout rooms, this ahead of time using their email addresses, make sure to use their  eCampus email addresses. For more details, please consult this tutorial:  Pre-assigning participants tutorial.

If you don't see the breakout room function, go to and search for breakout room. Turn on that setting. 

Send an invitation

In the same window, click on the Calendar/Outlook option.  

If you have Outlook open, it will create an email automatically with the link, phone numbers, and some additional instructions.  Add attendees’ names to the Outlook invite (See screenshot at the end of the tutorial).

Test computer audio and video
  • Check that microphone and camera work. Go to Settings and Test your computer audio.  
  • Go to the Settings icon in Zoom, then Audio Tab on the left.
  • Click on Test Speaker and Microphone.
Share screen and polls

Practice how to share a file or your desktop screen; and practice how to create polls, to engage participation. Polls are enabled if you schedule a meeting.

Virtual backgrounds

From settings or from the video icon, you can set your virtual background. Upload pictures or use the default ones. For more information, consult this tutorial:  Zoom Virtual Background.

TAMU virtual backgrounds has a set of pictures available for you to use.


For more information about recordings, consult this tutorial: Cloud Recording or Local Recording. 

Zoom Recordings for Subsequent Semesters ( FERPA Compliant)

If a faculty member wants to record a session  for subsequent semesters, make sure recording settings are adjusted to ensure FERPA compliance with respect to capturing and displaying students' names and identifying video. Recommended settings can be found  here

Start meeting 

Make sure you have logged to Zoom (website or App) with your NetID credentials. This will make you the host. To check that you are the host, go to participants and see if the word "host" is next to your name. Start your meeting at least 15 minutes prior to the start time to prepare your audio, video, and materials that you will share with attendees. 

Join with Computer audio

Click on the Join with Computer Audio button to connect your microphone and speakers. Make sure that a colleague logs in to make sure that your audio, video, and share screen are working. 


Test audio/video 

For classrooms, use the Desktop microphone and the Creston speakers.


Use the Test Speaker & Microphone option to make sure your microphone and speakers are working correctly. 

Backup plan 

If your computer microphone doesn’t work, move the audio to a phone line. See Zoom invite, E.g. 877 853 5247 US Toll-free.

Pre-Session slide 

Share a slide with some of the following details:

  • Start and end meeting times
  • Advice to mute their microphones
  • Advice to turn on/off cameras (depending on what you need)
  • Encourage participation using the chat
Managing participants 

How to use controls for hosts and co-hosts, order of participants, and controls for managing participants can be found in this tutorial Meeting controls


Click on Recording in case you need to save and share your sessions with your students. Just make sure to follow FERPA compliant guidelines. 

Zoom Recordings for Subsequent Semesters (FERPA Compliant)

If a faculty member wants to record a session for subsequent semesters, make sure recording settings are adjusted to ensure FERPA compliance with respect to capturing and displaying students' names and identifying video. Recommended settings can be found here

  Host   Attendee
Join meeting


Click on the link provided by your presenter/host.

Breakout rooms

Start and managing breakout rooms

Pre-assigning participants to breakout rooms

Managing breakout rooms

Participating in breakout rooms (Participants)

Confirm audio/video 

Confirm that your attendees can hear you.

Confirm that you can hear the host.


Encourage participation using the chat.

Use chat to send questions (public or private message). Be respectful and mindful when sending messages.

Monitor audio 

Mute mic if necessary  

If you and the host are in the same place, please MUTE microphone and speakers on your computer.

Zoom: mute mic and camera (click on icons to mute)


Computer: mute speakers (click on the sound icon)

Share slides 

Go to the Share icon and select what to share. Confirm that your attendees can see your screen.

Make sure you can hear the presenter and see the screen/slides shared.

End meeting 

Verbally end the meeting and Click on End meeting.

Click on leave meeting



Confirm/accept/continue when you receive a message that your recording will be processed. 

Retrieve recording
You will receive an email with instructions on how to download the recording. Download the mp4 file, and chat file if you need to. If you are having trouble accessing the video, check this tutorial

Share recording
  • Zoom link- Recordings are store for a limited time, but you can still share the link with others.
  • Mediasite: if you need to keep the recording for a long time, download your recording from Zoom and upload it to MyMediasite. After the recording is uploaded, you can share the link with your students/colleagues via email or LMS. Check out the  Mediasite Tutorial

Before sharing your recording, make sure you are being compliant with FERPA guidelines. See here: April 9, 2020 - Zoom recording for subsequent semesters - FERPA compliant instructions

Attendance and polls reports

Attendance and polls reports are generated if your meeting required Registration. Polls results are visible either you asked for registration or not, but it will not provide you with names per response.

To generate a report, go to Reports on the left menu, then search by date, select if Registration or Poll report. Click on Generate to process the report and you will be able to download a .csv file. 

Check video tutorial here: Generating Meeting Reports for Registration and Polling.