TAMU Zoom Account

 

Texas A&M University students and employees have access to a Zoom Pro Account. This software gives you the ability to:

  • Host online classes or meetings
  • Attend class or meetings remotely
  • Meet with classmates or co-workers for projects/assignments
  • Receive online mentoring
  • Share screen content and live chat during class/meetings

The following is a checklist when scheduling or joining a Zoom Meeting. To get started, go to the  TAMU Zoom website. For more details about your account, consult this website: Zoom Videoconferencing

    • Before Meeting

      Download and Install App

      Download and install the Zoom App (Outlook, iOS, OS or Windows, Android)- TAMU Zoom website

      Create an account

      Go to same website and login with your NetID credentials

      Login with NetID

      Personal computer: 

      • Open Zoom App and log in using your NetID credentials (click on the SSO option on the right, and type tamu ).  zoom-login

      SPH Podium  computers:

      • Go to the  TAMU Zoom website and log in with NetID; it will prompt you to open the App.
      Schedule meeting
      • Name your meeting.
      • Set a time for the meeting (by default, Zoom has a one-hour setting).
      • If you don’t need participants to have video, turn off the setting.
      • Audio- select the telephone and computer audio option.  zoom-schedule

      Advanced options:

      • It is suggested to record automatically on the cloud (recordings are limited to storage space and time).
      • Set an alternative host (this person will be allowed to start meeting, in case the host is late or absent).
      zoom-advanced

      Registration

      Go to tamu.zoom.us and enable the “Registration”. This allows you to generate an attendance report.

      Send an invitation

      In the same window, click on the Calendar/Outlook option.  zoom-invite

      If you have Outlook open, it will create an email automatically with the link, phone numbers, and some additional instructions.  Add attendees’ names to the Outlook invite (See screenshot at the end of the tutorial).

      Test computer audio and video
      • Check that microphone and camera work. Go to Settings and Test your computer audio.  test-audio
      • Go to the Settings icon in Zoom, then Audio Tab on the left.
      • Click on Test Speaker and Microphone.
      Share screen and polls

      Practice how to share a file or your desktop screen; and practice how to create polls, to engage participation. Polls are enabled if you schedule a meeting.

    • Start Meeting

      Start meeting 

      Start your meeting at least 15 minutes prior to the start time to prepare your audio, video, and materials that you will share with attendees. Make sure that a colleague logs in to make sure that your audio, video, and share screen are working. 

      Test audio/video 

      Test again your audio equipment to make sure it works. 

      Backup plan 

      If your computer microphone doesn’t work, move the audio to a phone line. See Zoom invite, E.g. 877 853 5247 US Toll-free.

      Pre-Session slide 

      Share a slide with some of the following details:

      • Start and end meeting times
      • Advice to mute their microphones
      • Advice to turn on/off cameras (depending on what you need)
      • Encourage participation using the chat
    • During Meeting

        Host   Attendee
      Join meeting

        

      Click on the link provided by your presenter/host.

      Confirm audio/video 

      Confirm that your attendees can hear you.

      Confirm that you can hear the host.

      Q&A 

      Encourage participation using the chat.

      Use chat to send questions (public or private message). Be respectful and mindful when sending messages.

      Monitor audio 

      Mute mic if necessary  zoom-mute

      If you and the host are in the same place, please MUTE microphone and speakers on your computer.

      Zoom: mute mic and camera (click on icons to mute)

      zoom-bar

       

       

      Computer: mute speakers (click on the sound icon)

      mute-speaker

      Share slides 

      Go to the Share icon and select what to share. Confirm that your attendees can see your screen.

      Make sure you can hear the presenter and see the screen/slides shared.

      End meeting 

      Verbally end the meeting and Click on End meeting.

      Click on leave meeting

       

    • After Meeting

      Recording 

      Confirm/accept/continue when you receive a message that your recording will be processed. 

      Retrieve recording

      You will receive an email with instructions on how to download the recording. Download the mp4 file, and chat file if you need to.

      Share recording

      Zoom link- Recordings are store for a limited time, but you can still share the link with others.

      Mediasite: if you need to keep the recording for a long time, download your recording from Zoom and upload it to MyMediasite. After the recording is uploaded, you can share the link with your students/colleagues via email or LMS. Check out the  Mediasite Tutorial

      Attendance and polls reports

      Attendance and polls reports are generated if your meeting required Registration. Polls results are visible either you asked for registration or not, but it will not provide you with names per response.

      To generate a report, go to Reports on the left menu, then search by date, select if Registration or Poll report. Click on Generate to process the report and you will be able to download a .csv file. 

      zoom-report