Course schedule development timeline, Spring 2021


  • April- June 1: Department schedulers meet with department heads to compile their respective department’s course offerings. This includes standard courses, special topics, practicum, directed studies, directed research, capstone, and doctoral capstones. Faculty decisions at this time include:
    • Does the course already exist in the course inventory for school year 20-21? If not, does it need to be proposed as a special topics course?
    • Who will be teaching the course, and are they fully hired and credentialed?
    • Where will the course be offered, and by what teaching modes?
    • Will the course need specific approval for “nontraditional delivery”? (Unless the course was specifically approved for Spring 18 or later, it will need approval before it will be opened on the schedule by the Registrar)
    • Which students will be let into the course (eg, grad, undergrad, majors only, other HSC colleges, other A&M colleges, anyone)?
    • Should there be instructor approval for enrollment?
    • Am I paying attention to grade mode as allowed under Student Rule 10?
    • Are the catalog prerequisites accurate? (If not, this requires a course change request thru the A&M approval process and will be effective for future semesters).
    • Will there be fees attached? (NOTE:  See John O’Neill.)               
  • June: Department schedulers meet to ensure proposed courses meet needs of degree plans, per agreements, in College Station, McAllen, Houston and Internet Distance Education programs (including certificate and combined degree students).
  • June: Department schedulers meet to finalize proposed sections, days, times, and rooms.
    • Remember to hold the time block open for presentations and meetings. 
  • Any Time Before August 3: Departments submit special topics course request forms and syllabi for all 289s and 489s to be taught in Spring 21 to Academic Affairs, for SPH Undergrad Committee, SPH Curriculum Committee and Dean’s approval.  (This includes documentation for approval for nontraditional delivery.) 
  • August 3: Last day to enter completed documentation for approval for nontraditional delivery of permanent courses in CARS (to reach Curriculum Committee by September, to be opened in time for registration.) 
  • August 28: Department schedulers return completed worksheets to OAA. 
  • Any Time Before and No Later Than September 1: Departments submit special topics course request forms and syllabi for all689s to be taught in Spring 21 to Academic Affairs, for SPH Curriculum Committee and Dean’s approval.  (This includes documentation for approval for nontraditional delivery.) 
  • No Later Than September 1: Requests for approval for nontraditional delivery must reach Curriculum Committee (in CARS for existing courses, on paper to OAA for Special Topics.) Without approval, the Registrar will not put them on the Schedule. 
  • September 4: OAA sends compiled schedule worksheets to departments for review and signature. Signature indicates two things: Your department’s faculty’s courses are correct, complete, and consistent with all degree plans; other departments’ offerings will meet your students’ needs. 
  • September 11: Departments return signed final schedule worksheet to OAA for review and Dean’s approval. 
  • SEPTEMBER 18: OAA submits Special Topics course requests to TAMU OGAPS (for grad courses) or Registrar (for undergrad courses). 
Department Admins are ready to proof and edit the Spring 21 schedule as soon as the Registrar opens them in SRS and Astra. Preregistration opens in November.